Becoming a member of e-logbooks
Benefits of joining
As well as becoming a member of our growing pilot community, on joining e-logbooks
we will give you the opportunity to try out all our services to ensure that they
are suitable for your purposes. Immediately on joining, new members receive:
- Access to ALL e-logbooks features
- Ability to create your own logbook
- Permission to join aircraft groups and actively contribute to discussions
- Add as many aircraft as you own
- Access to aircraft bookings
- Tools to contact other e-logbooks pilots by e-mail and SMS text messages
As if that weren't enough, we'll also give you:
And for each new member that joins e-logbooks as a result of your recommendation, we'll give you 10 FREE
credits, just as soon as they purchase their first credits.
- 25 FREE credits to spend as you wish
- Unlimited FREE additions to your personal flight logbook for the first 30 days
Services offered for pilots
As a pilot, whether a trainee or qualified commercially or privately, you'll find that
e-logbooks has a lot to offer.
e-logbooks is all about your pilot's logbook. Hence it's no surprise that we offer a fully JAA-compliant (JAR FCL 1.080) online
logbook service. Whether you use an FAA or JAA format logbook, we provide an exact online equivalent, that gives you the security of a
completely separate logbook. Access it from wherever you are in the world - from the local Internet Cafe or from
your nearest telephone point. If the worst should happen, and you lose your paper copy, could can obtain a complete
download from the e-logbooks site at any time.
In addition to providing a replica of your hardcopy logbook, our online version automatically
calculates subtotals and totals for you. It even allows you to view your logbook data in a variety
of different ways, such as listing your flights only on a particular aircraft, or those with a
Of course, e-logbooks does not only give you access to your own logs; a lot of our members have made their
logbooks publicly viewable, and there are a huge number of fascinating details available for browsing.
By collecting and analysing data from all logbooks, we are able to present summary statistics on our
If you come across something of interest while browsing the online logbooks, you can easily make
contact with other members, either by visiting their own website, or by email or text message. If you have
signed up as a member of a group, e-logbooks also provides a bulletin board for group conversations.
If your usual aircraft belongs to a group, then you can book it online. If not, why not
encourage your flying school to sign up? It's free, and e-logbooks online tools help the school
as well as you to organising your flying schedule.
Services offered for flying schools and aircraft syndicates
If your organisation offers flying lessons or owns one or more aircraft, then
becoming a member of e-logbooks will make life more manageable for you, your colleagues and your students.
We recommend that aircraft owners set up one or more groups. Groups consist of a number of
e-logbooks members who have something in common. Most typically, they share one or more aircraft. They may
jointly own the aircraft, as in a syndicate, or the aircraft may belong to a flying school.
If you create a group, then you will automatically become the administrator, and can
add and remove aircraft and group members. As well as giving you an overview of the bookings made for your
aircraft, you will be able to mark the aircraft as out of service for a period of hours or days, during
which your students or colleagues will not be able to book flights.
e-logbooks also gives you the ability to transfer credits to other members of your group, which is
a very cost effective way to encourage additional use of your aircraft.
One of the ideas at the core of e-logbooks is to create an online community for pilots.
By setting up or joining a group, you can book any aircraft belonging to the group and know when the aircraft
will be out of service. If you have any problems with your own or someone else's bookings, you can contact
them by email or SMS text message. And if the weather report for the day is bad, or cannot make your appointment,
then you can cancel the booking. Groups can also share information by using their own bulletin board. The group administrator can use this to
notify group members of problems or upcoming events, and you too can give everyone updates about your flights.
If you decide to make your logbook public, then the other e-logbooks members will be able to view to
your flight details. Your personal details then help to contribute to the overall statistics that e-logbooks
provides concerning flights, aircraft types and registrations and airfields.
How do I get the most out of e-logbooks?
To maximise the benefits of being a member of e-logbooks, there are several schemes that allow you to earn free credits.
These credits can be used to pay for any e-logbooks service, such as to send SMS messages, add log entries or to book aircraft.
To gain the best use of the e-logbooks site, consider these options for gaining free credits:
As a flying syndicate, aircraft owner or flying school, transfer credits to your pilots. From time to time all aircraft suffer from under utilisation. Why
not encourage extra flights by allowing your pilots to book flights using the credits you have transferred to them? Their costs drop, and you get extra
hours in the air. Or, if a flying slot suddenly becomes available, use your groups email or SMS services to contact your associates and make them aware of
the new opportunity.
- Sign up a friend. As soon as they purchase their first credits, you will be rewarded bonus credits. There is no limit to this offer, so
the larger the number of your pilot associates, the more credits you can earn. Of course, each new member also gets free credits to try
out the service when they join.
- As an aircraft owner or administrator, add an aircraft. You gain free credits for each new aircraft that is added to a group.
I want to keep my e-logbooks data private
When you create your online logbook,
there are three possible levels of privacy that you can apply to your data:
Of course your personal data such as your name, email address and telephone
number will remain private and secure at all times.
- Public - your username and logbook entries are visible to visitors
and you are contactable by other members
- Summary - your username is viewable by visitors and other members can contact
you. However, your logbook entries are not revealed to anyone but yourself.
- Private - your entire e-logbooks existence is private, and your username,
logs and contact details are never displayed to anyone but yourself.
I've forgotten my password
If you have forgotten or mislaid your password, then
you will not be able to login to e-logbooks or use all of the website's features. You can
have your password sent to your registered email address by visiting the
Changing my preferences
All your personal details, preferences and e-logbooks
settings can be viewed and edited on your own Profile page. You need to be
logged in to e-logbooks to be able to access your private profile.
Viewing my profile
All your personal details, preferences and e-logbooks
settings can be viewed and edited on your own Profile page, selected from the mail menu.
You need to be logged in to e-logbooks to be able to access your private profile.
How can I delete my profile?
Your profile lies at the core of your e-logbooks existence.
If your profile is deleted, then you will not be able to login to e-logbooks, your
log entries will be irrecoverably deleted, and you will be removed from any groups
of which you are a member. Please consider carefully if you really want to have your
profile deleted, as this is irreversible if you later change your mind. Remember that
there is no cost associated with maintaining a static logbook on e-logbooks website. And if you wish
you can safely leave your data with us, and mark your membership as private.
If you are sure that you wish to have your profile deleted, then please
email us to that effect.
Setting up SMS text service on my mobile phone
In order to be contactable from other members by text
message(SMS), you will need to have your international mobile phone number
correctly configured in your profile. Your international phone number consists of:
As an example, if your home country is the UK, and your phone number is 07912 345 678, then
you would select United Kingdom as your country, and 7912345678 as the local part
of your phone number.
- your home country code. Simply select the country in which your mobile phone was registered from the dropdown list
- your in-country phone number less the first digit, which is usually 0 or 1
If you are resident in the United States and your phone number is 1-212-345-6789, then
you would select United States of America as your country, and 2123456789 as the local part
of your phone number.
Our online logbooks are fully JAA (JAR FCL 1.080) compliant.
Getting historical logs into e-logbooks
Each member of e-logbooks can set up a single logbook to record their flying
activities, and to act as a back up to their hard copy logbook.
You can use your Profile to define a logbook in JAA or FAA format;
these formats are very similar, except that there
are some additional fields that can be completed in the FAA layout.
If you need to set up several logbooks, for example because you are a glider
and a fixed wing pilot, then please set up two memberships - one
for each activity. Although you can have multiple e-logbook memberships, you
do not need to purchase credits on each account in order to use
the pay per use services. You can purchase one block of credits on a single
user name, and transfer credits to your other user names.
One of the big challenges when getting your e-logbooks membership
initiated is adding all your paper logbook entries to your online logbook. e-logbooks provides three
mechanisms to aid you in this important task:
Uploading bulk log book data in any format to e-logbooks is free during your introductory 30-day period. Thereafter
a variable charge is applied depending on the data format and the quantity of data. Please
request a quote
if you have a quantity of logbook data to upload once your introductory period is over.
- Use the Microsoft Excel™ template to upload your entire logbook.
Whether your logbook data is in
FAA or JAA format, we provide spreadsheet templates for you to complete with your entire logbook
history. One of the advantages of this approach is that you can complete the spreadsheet offline, and
then upload the complete logbook in a single operation. You can find and download these templates on
the Logbook | Bulk transfer page. Once completed, you should e-mail the spreadsheet back to us at
firstname.lastname@example.org. Please note that it can take up
to 48 hours for us to validate your logbook spreadsheet data before it appears on the live e-logbooks
- Enter your logbook data online.
Once registered, you can visit the Logbook page, where
you can add and edit individual logbook entries.
- Fax or mail us copies of your logbook for manual entry.
e-logbooks offers a manual logbook entry
service. Please note that the time taken to enter the logbook data will depend on the number of entries
as well as the legibility. e-logbooks will provide estimated upload times on a case by case basis if
you choose this option, and we recommend that you contact
us first to explore this possibility.
Downloading a copy of my logbook
If you would like to obtain a personal copy of your online logbook, then this can
be downloaded on the Logbook | Bulk transfers page. You can download your logbook as a comma-separated
values (.CSV) text file, or request a copy as an Excel spreadsheet.
If you elect to create a .CSV file, the generated file will be created immediately, and remain accessible
for online viewing or downloading for 24 hours. You also have the option of re-creating the .CSV file as many
times as you wish during the 24 hour window. You may wish to do this if, for example, you have added additional
flights to your online logbook during the 24 hours.
If you would prefer to download a fully formatted logbook as a Microsoft Excel™ spreadsheet, then this can be
requested online. Please note that this service can take up to 48 hours to complete. The spreadsheet will
be delivered to you by email.
JAA and FAA format logbooks
e-logbooks can accept and display data from logbooks in either FAA or
JAA format. You have the option of which format to display your logbook data on your Profile
Adding a logbook entry
In order to add new entries to your personal logbook, you will need to be logged in.
To add entries to your logbook online, select Logbook from the main menu,
and choose Add a new flight to create a new logbook entry. You have the option of using the quick or
full data entry form.
Use the quick form if your flight involved a combination of aircraft, and departure and arrival airfields
that you have used before. Simply enter your data, and press the Add Log Entry button.
Your logbook will be immediately updated with your new flight.
If your flight involved a new aircraft or a new departure or arrival airfield, you will need to use the full
version of the flight entry form. The full flight entry form allows you to specify a new aircraft and/or
airfield. Simply enter your data, and press the Add an Entry form. Your logbook will be immediately updated with your new flight.
Editing a logbook entry
In order to modify entries in your personal logbook, you will need to be logged in.
You can modify or delete entries in your own logbook at any time. Simply
select Logbook from the main menu, and choose the logbook
entry that you wish to change, by clicking on the hyperlinked date. This will take you to the quick edit form, where
you can modify your flight details.
If you wish to modify your flight details to include an aircraft or departure or arrival airfield that is new to you,
you will need to use the full version of the flight edit form; this form is linked from the quick version of the form.
The full flight edit form allows you to specify a new aircraft and/or airfield. Simply modify your data, and press
the Update log entry button.
Your logbook will be immediately updated with your new flight details.
Deleting a logbook entry
In order to delete entries from your personal logbook, you will need to be logged in.
You can delete entries in your own logbook at any time. Simply select Logbook from the main menu,
and choose the logbook entry that you wish to delete by clicking on the hyperlinked date. You will be taken to
the edit log entry form, which has a delete button at the bottom of the page. Please be certain that you wish
to delete the log entry, as the flight details cannot be recovered without re-entering the data.
What are groups for and what do they do?
e-logbooks groups allow any set of members, from local flying enthusiasts to aircraft syndicates
or flying schools, to set up their own area within e-logbooks. Joining a group gives you access to a range of services:
Depending on the nature of your group, you can keep its details private to the group members, or allow all e-logbooks
members to view the details of your group.
- Ability to book any aircraft that the group uses
- View the bookings of the groups aircraft
- Examine scheduled aircraft unavailability
- Access to the group's bulletin board
- Communications with other group members
A group can be create by any e-logbooks member, who then becomes the Administrator of the group; the
administrator controls membership of the group. Becoming the administrator of a group is particularly relevant to organisations that
own aircraft. As administrator you are able to transfer credits to the other members of your group, which they can then use
to book your aircraft. This works very well to encourage flying time during slack periods. You are also able to post important
information to the other members of your group, such as news about local events or activities that your club is participating in.
Each group can contain as many aircraft as you wish, or you can set up a separate one for each aircraft, as you see fit. Having access to
the flight schedules of your aircraft online is also a boon for managing aircraft maintenance.
Creating a group
A group can be create by any e-logbooks member, who then becomes the Administrator of the group.
As administrator, you can control membership of the group, decide whether the group should be publicly available or private, and
register one or more aircraft to the group.
Contacting group members
You have several ways in which to get in contact with other group members. You can use e-logbooks to
send an email, contact them by SMS text message (if they have recorded their mobile phone number in their profile) or
use your group's bulletin board to send them a message.
Contacting the administrator of an aircraft
The administrator for an aircraft is the person who created a group to manage the activities
associated with the aircraft and its group members. You can contact the administrator by:
- Joining or entering the group and posting a message on the group's bulletin board, or
- Joining or entering the group and sending an email or SMS message to the administrator
Contacting other pilots
You can contact other pilots by:
- Sending an email or SMS message to the pilot from the Browse pilots page
- Joining or entering a group and posting a message on the group's bulletin board
- Joining or entering a group and sending an email or SMS message to a group member
- Contacting a pilot by SMS or email via their flight bookings on the Bookings page
Taking an aircraft out of service
As the administrator of one or more aircraft in your group, you are able to mark aircraft flying
slots as unavailable due to scheduled maintenance, repair, or other activities. To do this, enter the group and
select the Booking option opposite the relevant aircraft. Choose the correct day, select the out of service hours,
and mark them as out of Service. The charge to administrators for marking aircraft slots as unavailable is the same as
that for booking a single flying slot.
Booking an aircraft
You can only make an aircraft booking if you are logged in.
You are able to book any aircraft in all groups where you are a member or administrator. In addition, if you are
the administrator, you will be able to mark aircraft time as out of service.
Choose Bookings from the main menu, and you will be presented with a complete list of aircraft where you can
make flight bookings. To select a particular aircraft, click on the booking icon next to the relevant aircraft registration.
To choose a particular date, click on the calendar icon and select your required date. You will be
presented with the available flight slots for your chosen date. Select your start and end times and hit the
Submit Booking button. You will need to enter a short title and description, and then your flight will be booked.
You can confirm all your booked flights at any time by referring to the My Bookings list.
Please note that it is possible to view, but not alter, bookings in the past. Future bookings can be deleted by
their creator if required.
Cancelling a booking
Any outstanding booking can be cancelled by the member who created the booking. Select the Bookings
page for pertinent aircraft and then select the date of the cancellation. Against all your future bookings you will see
a delete icon. Click on this icon and your booking will be deleted. Once in the past, bookings can no longer be deleted.
I've run out of credits
To make use of services that require payment of a fee, you must have a positive balance
of e-logbooks credits sufficient to pay for the service. You can see how many credits you have remaining at any time by
visiting your Statement page. If you have insufficient credits to cover the charge, then you can easily and
conveniently top up your account from the Purchase Credits page. Credits may be purchased in different block sizes
depending on your level of usage of e-logbooks services.
You may purchase you block of credits from our secure, online credit card payment gateway, which utilises the
internationally recognised, secure WorldPay
Which services do I have to pay for, and how much?
Certain e-logbooks services are chargeable, and those services will only be delivered
once the full fee has been paid. If you have insufficient e-logbooks credits to pay for the service, you can
top up your account on the purchase credits page.
The following table lists all services for which a charge is due, for which credits will be partially
or fully refunded, or where bonus credits will be applied. Any other service, not listed here, has no associated
charge. These rates are the standard e-logbook rates which are subject to change during periods of special
offers, such as trial periods. E & O E.
|Refund or bonus
|Send an SMS text message
||SMS text service is not guaranteed delivery
|Add a logbook entry
|Delete a logbook entry
||Applies only to logbook entries that you paid for
|Bulk upload logbook data
||Request a quote
||Bulk uploading in any format is free during the first 30 day introductory period.
|Download a logbook in CSV format
||.CSV Logbook download accessible for 24 hours
|Obtain a logbook copy in Excel format
||Includes .CSV format logbook access
|Make an aircraft flight booking
|Delete a previously made aircraft booking
|Sign up a friend
||Bonus will be credited once new member has purchased their first credits
|Add an aircraft to a group
||Paid once 20 flights have been booked against the aircraft by at least one pilot other than the administrator of the group
|Delete an aircraft from a group
||Only deducted if your account has already received credits for adding an aircraft
Transfer fee - credits transferred from one member to another will attract a transfer fee of 2% of the number of credits transferred to the nearest whole unit.
However, the transfer fee will be a minimum of 1 credit and shall not exceed a maximum of 10 credits. Credits can only be transferred such that you keep a balance of
25 credits in your account after the transfer.
How much does one credit cost?
Depending on the number of credits you purchase at one time, one credit costs between 8 and 12 UK pence (ca. 12 - 18 US cents, or 0.13 - 0.20 Euro). When logged in, you
can purchase additional credits here.
It is possible to transfer credits to another member of e-logbooks.
You will find this feature linked from your Statement page. In addition, administrators of groups have direct access to credits
transfer from the Group Administration page. You must have at least 25 credits remaining in your account after any credit transfer.
Please note that there is a charge applied for transferring credits.
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